This Privacy Policy describes the policies of Applandeo Sp. z. o.o., ul. Miłkowskiego 3/402, Małopolska 30-349 Kraków, Poland, email: [email protected], phone: +48 537 240 270 on the collection, use and disclosure of your information that we collect when you use our website (https://applandeo.com ) (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service.  We may modify the Privacy Policy in order to provide you with thorough information about the processing of your data and reflect any changes in this regard.

CONTROLLER OF YOUR PERSONAL DATA

The controller of your personal data is Applandeo Sp. z. o.o., ul. Miłkowskiego 3/402, Małopolska 30-349 Kraków, Poland. You can contact us at email: [email protected], phone: +48 537 240 270.

INFORMATION WE COLLECT:

We will collect and process the following personal information about you:

• Name
• Email
• Mobile
• Address
• Work Address
• Payment Info
• Any other information that you decide to share with us, e.g. when contacting us for business purposes.

When you decide to take part in a recruitment process we may also collect the following data: surname, date of birth, contact details, education information, professional qualifications, previous employment history and other data that you provide us with in your application form. .

HOW WE USE YOUR INFORMATION:

We will use the information that we collect about you for the following purposes:

• Marketing/ Promotional
• Targeted advertising
• Profiling
• Enforce T&C
• Support
• Administration info
• Answering inquiries
• Site protection
• Pursuit/Defense against claims
• Recruitment:

When you decide to take part in a recruitment process we will process your personal data to assess your qualifications and skills needed to perform services or work for our company. We will process your data in order to enable you to participate in an individual recruitment process or in order to enable you to participate in future recruitment processes, provided that you give us additional consent by selecting a voluntary checkbox.

The basis for the use of your personal information is:

• In regards to marketing/promotional purposes and targeted advertising- the base for the processing is your consent (article 6 section 1 letter a GDPR);
• In regards to enforcing T&C, providing support and administration info, answering inquiries and offers- the base for the processing is the necessity for the performance of a contract to which the data subject is party or taking steps at the request of the data subject prior to entering into a contract (art. 6 section 1 letter b GDPR);
• In regards to site protection- the base for the processing is the legitimate interest of the controller consisting in securing our business and providing security for our users (art. 6 section 1 letter f GDPR);
• In regards to defending or pursuing claims- the base for the processing is the legitimate interest of the controller consisting in protecting our rights (art. 6 section 1 letter f GDPR).
• In regards to profiling- in order to provide the most tailored offers or advertisements for our Users and for the purposes necessary to conclude or perform a contract between the data subject and us, and also in the event of the explicit consent of the data subject, we may use “profiling”, which means a form of automated processing of personal data, which consists in the use of personal data to evaluate certain personal aspects of a natural person, in particular to analyze or predict aspects regarding personal preferences and interests. Decisions as to present a personalized offer or advertisement is made automatically on the basis of criteria such as gender, date of birth, website addresses where activities have been carried out, number and frequency of activities carried out. After determining the fulfillment of the criteria, the IT system automatically presents suitable offer/advertisement. In the case of data processing for direct marketing purposes, including profiling, processing based on our legitimate interest, for scientific, historical and statistical research purposes, data subjects have the right to object, due to the particular situation of the data subject. We do not make decisions based solely on automated processing, including profiling, which significantly affects the data subject.

The basis for the processing of your personal data for purpose of the recruitment process are:

• the necessity to take action at the request of the data subject before concluding the contract (art. 6 section 1 letter b GDPR) in regards to civil law contracts and  the legal obligation (art. 6 section 1 letter c GDPR) in regards to employment contract- when recruiting, we have the right to expect you to provide data enabling us to assess your competences and qualifications, such as: name or names, surname, date of birth, contact details, education , professional qualifications, previous employment history;
• your consent  (art. 6 section 1 letter a GDPR) to the processing of data contained in the application documents, in the scope of data going beyond the data catalog indicated above; you give your consent by sending us an application containing a wider catalog of data than indicated above;
• our legitimate legal interest in verifying your qualifications and skills for work or services in order to select the right person for the position for which recruitment is being carried out (art. 6 section 1 letter f GDPR) – in the scope of personal data collected during the recruitment interview and the results of any qualification tests;
• Your consent (art. 6 section 1 letter a GDPR) to the processing of the above. personal data in order to participate in future recruitment processes, expressed by checking an optional checkbox.

INFORMATION ON THE WHISTLEBLOWER PROCEDURE

Please be informed that we have implemented the Whistleblower Procedure, according to which whistleblowers can report violations of law within the scope and on the principles specified in this procedure. If you want to determine whether you are entitled to make a report, how we consider it and how we process your personal data in regards to the report, please read the procedure at this link.

If we need to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.

HOW WE SHARE YOUR INFORMATION:

We will not transfer your personal information to any third party without seeking your consent. We may however share your data with our trusted subcontractors who support our business activity on a daily basis, such as:

• Ad service providers
• Marketing agencies
• Legal entities
• Analytic tools providers
• IT software and hosting services providers
• Accounting company
• Data collection & process

We require such third party’s to use the personal information we transfer to them only for the purpose for which it was transferred and not to retain it for longer than is required for fulfilling the said purpose.
We may also disclose your personal information for the following: (1) to comply with applicable law, regulation, court order or other legal process; (2) to enforce your agreements with us, including this Privacy Policy; or (3) to respond to claims that your use of the Service violates any third-party rights. If the Service or our company is merged or acquired with another company, your information will be one of the assets that is transferred to the new owner.

RETENTION OF YOUR INFORMATION:

We will retain your personal information for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We will particularly retain certain information for period necessary for record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

In regards to recruitment process we will process your personal data for the duration of the recruitment process, but no longer than 3 months from its completion. If you consent to the processing of your personal data in order to participate in future recruitment processes, we will process your data for the duration of the validity of the consent granted, no longer than until its withdrawal. You can withdraw your consent by writing to [email protected].

YOUR RIGHTS:

Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data (which has no effect on lawfulness of the processing that previously occurred under this consent), a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at [email protected]. We will respond to your request in accordance with applicable law.

If the processing of your personal data violates data protection regulations or if your data protection rights have been violated in any other way, you can submit a complaint to the supervisory authority. The supervisory authority competent in Poland is the President of the Office for Personal Data Protection in Warsaw (ul. Stawki 2). Before you exercise your right to complain, we encourage you to contact us first so that we can clarify any concerns you may have.

You may opt-out of direct marketing communications or the profiling we carry out for marketing purposes by writing to us at [email protected].
Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.

COOKIES ETC.

Like almost all websites, our website also uses cookies.
To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

Cookies that are used to ensure the functionality, security and availability of the website are necessary for the proper operation of the website. Thanks to these files, we know that you have accepted our Privacy Policy and Cookie Policy. We use these files based on our legitimate interest.

We also use cookies for analytical and marketing purposes. Thanks to them, we can measure the effectiveness of advertisements based on the analysis of actions taken by users on the website. We use tools that enable such functionality based on your consent.

You can read more about how we use cookies and how to change your cookie preferences in  Cookie Policy available here.

GOOGLE ANALYTICS

On our website, we use tools from Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA, Google Analytics, which enable us to collect statistical information about your use of the website, such as IP address, device type, browser type. We do this to be aware of, among other things: about the number of users using our website. This information is only processed in a way that does not allow us to directly identify anyone. Remember, however, that Google may process your data on a server in the United States. In these cases, Google may process your personal data outside the European Economic Area, but this is done on the basis of the Data Privacy Framework or so-called standard contractual clauses, which guarantee an adequate degree of secure processing of your personal data.

If you are interested in details related to data processing under Google Analytics, I encourage you to read the explanations prepared by Google here.

ACTIVE CAMPAIGN

For our marketing activities and newsletter we use the Active Campaign tool provided by ActiveCampaign, LLC, located at 1 North Dearborn Street, 5th Floor Chicago, IL 60602. Please note that your data may be transferred to ActiveCampaign locations in other countries and outside the European Economic Area. Your data may be transferred based on the Data Privacy Framework or so-called standard contractual clauses, which guarantee an adequate degree of secure processing of your personal data.

HUBSPOT

For the purpose of performing sales activity we use Hubspot, which is the tool provided by Hubspot Inc., 2 Canal Park Cambridge, MA 02141 United States. The use of this program may be connected with international data transfer. Please however note that the transfer is secured with Data Privacy Framework, which means that Hubspot provides adequate level of data security.

HOTJAR

For analytical purposes we use Hotjar, a tool provided by Hotjar Ltd, with its office in Dragonara Business Centre, 5th Floor, Dragonara Road, Paceville St Julian’s STJ 3141, Malta. Using Hotjar enables us to collect data in regards to how our visitors interact with our website and its elements. When using Hotjar we are however not able to identify certain users.

TRAFFIT

For recruitment purposes we use Traffit, which is a recruitment system provided by Traffit sp. z o. o. , with its seat at Al. Zwycięstwa 96/98, 81-451 Gdynia, Poland. We use Traffit for managing recruitment processes- acquiring candidates, managing the candidate database, publishing advertisements, preparing application forms, managing applications, communicating with candidates etc.

SECURITY

The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

THIRD PARTY LINKS & USE OF YOUR INFORMATION

Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

OTHER RELEVANT INFORMATION

Your data may be processed outside the European Economic Area – our IT providers may process your data in the third countries. In such a case we always ensure that the transfer is properly secured- especially by an adequacy decision, stating that the level of personal data security in a third country is adequate or by the so-called standard contractual clauses, which guarantee an adequate degree of secure processing of your personal data.

GRIEVANCE / DATA PROTECTION OFFICER

If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at Applandeo Sp. z. o.o., ul. Miłkowskiego 3/402, email: [email protected]. We will address your concerns in accordance with applicable law.

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